Inventory Coordinator



Austin, TX, USA
Posted on Friday, June 7, 2024
ABOUT POPPI: Soda's back. Like, actually back. The twist? It's better for you this time (and no lie, it tastes better, too)! Join the team that's reclaiming soda one mouthwatering drop at a time. Refreshing and juicy without unnecessary sugar, it's time to love soda again!


  • We keep it real: We keep our egos in check and our feedback honest so we can always stay real. You know, like our ingredients.
  • We are creators: We're disruptors who see and do things differently, which is why we changed the soda game forever.
  • We do it better, together: We're better when we do together. We have one shot to become the #1 soda, so we need to make it count (while taking care of each other along the way).


The Inventory Coordinator is responsible for managing inventory activities across multiple co-manufacturing locations, ensuring efficient and accurate handling of item receipts, sales order fulfillments, and inventory reconciliations. This role requires a detail-oriented individual with great multitasking abilities, communication, and problem-solving skills; someone who can work cross-functionally with purchasing, R&D, and master data teams to manage bills of materials (BOM) and lead inventory cycle counts.

The ideal candidate is dependable and committed to excellence. This is an exciting opportunity for someone who is eager to make an immediate impact and become an integral part of an amazing, fast-growing company.


  • Oversee and coordinate assembly builds for all co-manufacturing locations.
  • Cultivate relationships across all warehouse locations, including our co-manufacturers, co-packers, and 3PLs.
  • Collaborate cross functionally within the Operations team for inbound/stock transfer processes; facilitate the end-to-end process to minimize traceability gaps.
  • Identify and fix inventory issues, seeking also to understand their root causes, collaborating with internal business partners to develop long term solutions to recurring issues.
  • Partners with the Accounting team to ensure inventory transactions are recorded timely and accurately to meet weekly and monthly reporting requirements.
  • Identify all excess, obsolete, and slow-moving inventory, reports and make recommendations on inventory reduction opportunities.
  • Performs necessary functions for scheduled and unscheduled inventory cycle counts; maintain necessary files and documentation.
  • Manage item receipt and sales order fulfillments for turnkey partners; and ensure accuracy and timeliness in the processing of item receipts and sales orders.
  • Handle purchase order item receipts and POD (Proof of Delivery) management; and verify and process purchase order item receipts promptly.
  • Validate third-party material consumption and inventories to maintain accuracy and consistency.
  • Conduct monthly inventory reconciliations and create item adjustments as required; collaborate with the accounting team to execute necessary adjustments.
  • Oversee the fulfillment and receipt of transfer orders to maintain inventory flow.
  • Work closely with the Quality Assurance (QA) team to manage and update inventory status.
  • Collaborate with Purchasing, R&D, and Master Data teams to manage bills of materials (BOM).
  • Lead quarterly or bi-annual cycle count efforts at third-party warehouses (3PW) and co-manufacturers
  • Coordinate with third-party partners to manage and standardize reporting requests, including inbound/outbound reporting, inventory on hand reporting, and scrap reporting.


  • Excellent written and verbal communication skills.
  • A problem-solving and tenacious mentality with consistent follow-through on all tasks and deliverables.
  • Ability to multi-task with acute attention to detail.
  • Ability to work independently and in a collaborative setting.
  • Proactive approach with a commitment to delivering excellent results.
  • Fundamental knowledge of Retailers, DTC, Distribution, Transportation and Production.
  • Extensive knowledge of Inventory Management, Warehousing, and Procurement.
  • Direct experience conducting month-end inventory reconciliations for raw materials and finished goods.
  • Experience operating in conjunction with contract manufacturers.


  • 2+ years of experience in Operations, preferably in Inventory Management
  • Bachelor's degree in Business Administration or practical experience
  • Experience in the Food and Beverages industry preferred
  • Proficiency in Microsoft Office Suite with advanced working knowledge with Excel


  • 30% travel requirement (national).
  • Willingness to work outside of standard business hours, including evenings and weekends, based on business demands.
  • The ability to sit, stand, walk, and type for long periods of time.

The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties.

COMPENSATION: Our comprehensive compensation package plays a big part in how we recognize you for the impact you have on our path to achieving our mission. For this role, the estimated base salary range is between $65,000- $75,000. The actual base salary will vary based on various factors, including market and individual qualifications objectively assessed during the interview process. The listed range above is a guideline, and the base salary range for this role may be modified.

At poppi, we are committed to building a diverse and inclusive company. We seek to create a culture where everyone can belong. We welcome people of different backgrounds, experiences, abilities, and perspectives.

poppi is proud to be an equal opportunity employer. We do not make hiring or employment decisions on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, disability status or genetic information, in compliance with applicable federal, state and local law.

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